This position maintains all board documents.
oversees building and property maintenance;
provides general office needs for all staff to include office equipment and appliances;
We plan to move to a new building, This position will do office facilitation.
Full Set Accounting for our company.
Generate coding for all expenses and costs correctly and post into accounting system.
Prepare and ensure that payment vouches are supported
by correct supporting documents and are authorized before payment being made.
* Provide support in administration and accounts task. * Handle general office work such as data entry, typing, filing and other administrative task. * To calculate subcon & staff wages and claim * To prepare monthly / weekly suppliers’ payment * Update attendance record & submitted on timely basis * prepare and modify documents including correspondence, memo and emails
❖To be responsible for day-to-day accounting operations.
❖To prepare payment voucher, check payment details and issue payment (both online banking and cheque) on time.
❖To update the cash book weekly.
❖To liaise with external auditor, bank officer, company secretary, tax agent and other relevant authorities.
❖To provide administrative and secretarial support such as filling, documentation and other adminstrative activities.
❖To handle company licensing, registration, renewals and related matters.
❖To handle purchasing function, including source for suppliers and request for quotations and evaluation of supplier and maintain up-to-date list of approved supplier.
❖Prepares Invoice for term payment customers and Receipt for Cash payment customers, including responsible for payment collection from term payment customers every month.
❖To update and maintain an outstanding admin & HR record, fiiling & retrieving system.
❖To handle and be in-charge of office maintenance.
❖To perform ad-hoc tasks as when required by management.
Full Set Accounting for our company. Generate coding for all expenses and costs correctly and post into accounting system. Prepare and ensure that payment vouches are supported by correct supporting documents and are authorized before payment being made.
❖Handling of full sets accounts as well as all general accounting function in an accurate and timely manner
❖Reviewing, implementing and improving accounting
❖Handle cash flow reporting, forecasting and control
❖Process organization tax, Staff claim, GST matters
❖Ensure smooth and efficient running of accounting procedure and system
Provide accurate and prompt financial, management reporting on monthly and yearly basis
❖Ensure the accuracy of the trial balance and general ledger, including maintaining and reconciling all balance sheet accounts such as fixed assets, account payable, deposits, inventory and bank accounts
❖Liaise with External Auditors for preparation of Annual Audited Reports and Accounts
❖Ensure adherence to company’s policies
❖Assist in the implementation of process, procedures, and internal control measures to ensure proper internal control system
❖Prepare various reports required by the company, external auditors and government authorities
❖To keep track of cash flow and assist in month end cut off planning
❖Supervise accounting staff and coordinate with the working capital group and other departments within the office
❖Develop an HR strategy aligning with the company's strategy and supportive of business priorities. Implements HR operational plan so as to support the business growth agenda.
❖Implement HR policies and procedures, practices and programs to ensure legitimate practices, to build a capable and engaged workforce, and to minimise related operational risk.
❖Supervise, coach and develop the HR team for providing quality and efficient HR services and support, as well as effective implementation and management of HR programs and initiatives.
❖To maintain in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance.
❖Build and maintain the manpower plans, the workforce development of the company, recruitment & retention strategies and actively participates in the attraction of new talent.
❖To handle full course of Administrative duties.
❖To assist in preparation and submission of reporting referring to work done on site.
❖To assist Management in any Accounting & Human Resources related matter.
❖To read, understand and replying on Agreement/Legal documentations.
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