Admin & Accounting Transfer a small lot, settle receipts, enter journal entries Communication with accounting office (including audit) Internal office work and administrative affairs
Assisist in month end closing including variance analysis, reconciliation of balance sheet items, management report and HQ repotimg in accordance with specific deadlines. Assist in dealing with company secretary, tax agent, auditor and other statutory bodies in Malaysia including the preparation of corporate tax return, GST return etc. Assist to resolve accounting and taxation problem
• Process shopping cart request & vendor record creation/maintainance with high level of accuracy and complete on a timely manner
• Provide Tier 1 support for procurement/purchasing escalations and PO activities.
• Troubleshoot system issue and escalate to BPKC/COE on a timely manner.
• Attend to PO aged item and escalate to respective business users on a timely manner.
• Prepare training material and provide training to team members & Affiliate end users on purchasing processes.
• Strong knowledge on overall P2P Global Service Design.
• Understand and maintain expert level knowledge of business and processes related to non-MRP purchasing, shopping cart creation, establishment of purchase orders, vendor master data managements and AP processes.
• Troubleshoot issues with shopping carts, purchase orders and vendor master data.
• Subject matter expert on P2P processes with deep understanding of how the accounting is implemented and automated in SAP, together with all interdependencies with SAP sub-ledgers and other enablers.
• Ensure P2P process flows, SOPs and job aids are kept up to date.
• Ensure internal controls are maintained in compliance with corporate policies and all procurements SOX controls are executed effectively.
• Participate in projects related to process improvement and regional process standardization as the purchasing activities subject matter expert.
• Participate in the testing of SAP and other purchasing tools
• Lead and implement process improvements in purchasing hub
• Special project work as it is identified.
• Participate in assigned projects.
Monitor GMB ensuring turn-around time are met within agreed timeframe.
Analyze issues highlighted in SM35, identifying frequent trends and proposed resolution to internal stakeholders.
Lead in weekly calls with GPO, IBM and IT highlighting key issues for faster resolution.
Lead and participate in governance calls, handling escalation/queries from affiliates.
Monitoring TT's on regular basis and guiding team members on issues resolution.
Escalate TT's in weekly calls with IBM providing feedback and influencing IBM for faster resolution.
Coordinate and lead in monthly calls with CWT on any operation issues/concern.
Prepare, maintain and update Post Audit Schedule.
Peer review of Post Audit before Manager's review.
Responsible for Post Audit for assigned affiliates (includes follow-up and closure).
Go through latest Local travel policy before start of audit.
Run EERS reports and carry out audit on Top ten spenders.
Preparation of Audit report with details of issues.
Communicate audit results to affiliates.
Arrange call with Affiliate to discuss on issues.
Sharing improvements areas to affiliates and follow-up for
implementation.
Follow up with affiliate to ensure all identified audit issues are
closed.
Communicate audit results and actions to CWT
Responsible for Security Access Review
Responsible for the review of IRiSS Controls (Policy 5C Audit). Highlight findings/reports to internal stake holders/affiliates and Global Team.
Responsible for executing control mechanism for all Manual Data Entry
input by team members, affiliates or CWT.
Analyze Unlock Expense Report by PPA within stipulated timelines, provide finding/sharing.
Responsible for rolling out EERS enhancement for testing, escalating any issues to respective parties.
Prepare and analyses monthly EERS metric reports to be published to all Affiliates.
Provide feedback/recommendation in line with compliance mandate to
improve metrics.
Participate/Lead in project allocated for EERS
Provide support to the EERS Manager as a back-up as and when necessary
Any adhoc work as appropriate.
❖Able to prepare full set of computerized Financial Statement.
❖Experience in preparation of cash flow, budgeting & credit control will be an advantage.
❖Full set of accounts, including AP & AR
❖Prepare account entries and bookkeeping
❖Prepare and maintain accounting schedules as required
❖Prepare and submit reports as required
❖Prepare bank reconciliation and ensure bank charges are taken up
❖Handle General Ledger and raise Journal entries
• Prepare monthly procurement related reports.
• Provide Tier 2 support for SC/SRM/PO related activties.
• Troubleshoot issues with invoices processing, shopping carts, purchase orders and vendor master data.
• Monitor the SC failures on a daily basis & communicate these to the creators.
• Set up Sourcing approvers & purchasing groups in the system for all affiliates.
• Monitor PPA Mailbox queues for HP queries and country mailboxes for queries from affiliates.
• Attend and lead operational calls with HP PPA team.
• Lead the Zone 3 SC power users forum.
• Monitor open Req’s and SC queues to reduce PO cycle time.
• dATS, ATC & dATC information provided to affiliates.
• Provide training to affiliates & HP on SAP reporting tools.
• Subject matter expert on P2P processes with deep understanding of how
the accounting is implemented and automated in SAP, together with all
interdependencies with SAP sub-ledgers and other enablers.
• Strong knowledge on overall P2P Global Service Design.
• Ensure P2P process flows, SOPs and job aids are kept up to date.
• Ensure internal controls are maintained in compliance with corporate
policies and all procurement SOX controls are executed effectively.
• Continuously monitor and analyses monthly BPO operational metrics and liaise with BPO and affiliate counterparts as needed to investigate and remediate root causes.
• Prepare training material and provide training to P2P team members, BPO employees & Affiliate end users on P2P processes.
• Participate in projects related to process improvement and regional process
standardization as the P2P subject matter expert.
• Provide guidance to team members related to Sox and Operational control changes.
• Lead and implement process improvements in P2P
• Participate in projects related to process improvement and regional process standardization as the P2P subject matter expert.
• Identify and implement process improvements.
• Participate in assigned projects.
• Participate in the testing of SAP and other P2P technologies.
• Special project work as it is identified.
• Provide Tier 2 support for P2P escalations and BPO Accounts Payable activities.
• Act as VMD Steward to review and approve VMD request.
• Escalate BPO performance issue to management on a timely manner.
• Attend to P2P aged item and escalate to respective business users on a timely manner.
• Understand and maintain expert level knowledge of business and processes related to non-MRP purchasing, shopping cart creation, establishment of purchase orders, vendor master data management and AP processes.
• Troubleshoot issues with invoices processing, shopping carts, purchase orders and vendor master data.
• Subject matter expert on P2P processes with deep understanding of how the accounting is implemented and automated in SAP, together with all interdependencies with SAP sub-ledgers and other enablers.
• Ensure P2P process flows, SOPs and job aids are kept up to date.
• Ensure internal controls are maintained in compliance with corporate policies and all procurement SOX controls are executed effectively.
• Provide training to P2P team members, BPO employees & Affiliate end users on P2P processes.
• Participate in projects related to process improvement and regional process standardisation as the P2P subject matter expert.
• Participate in the testing of SAP and other P2P technologies.
• Identify and implement process improvements in P2P.
• Special project work as it is identified.
• Process manual payment with high level of accuracy and complete on a
timely manner.
• Provide Tier 2 support for P2P escalations and BPO payment activities.
• Couching team member on operation issues.
• Escalate BPO performance issue to management on a timely manner.
• Perform bank reconciliation (EBS) on a timely manner.
• Attend to P2P aged item and escalate to respective business users on a
timely manner.
• Understand and maintain expert level knowledge of business and
processes related to non-MRP purchasing, shopping cart creation,
establishment of purchase orders, vendor master data management and
AP processes.
• Troubleshoot issues with Citidirect and disbursement activities.
• Subject matter expert on P2P processes with deep understanding of how
the accounting is implemented and automated in SAP, together with all
interdependencies with SAP sub-ledgers and other enablers.
• Strong knowledge on overall P2P Global Service Design.
• Ensure P2P process flows, SOPs and job aids are kept up to date.
• Ensure internal controls are maintained in compliance with corporate
policies and all SOX controls are executed effectively.
• Prepare training material and provide training to P2P team members, BPO employees & Affiliate end users on P2P processes.
• Prepare and analyze daily P2P work item metrics and monitor exceptions impacting such metrics to ensure P2P team performance is meeting predefined SLA and KPI.
• Provide guidance to tem members and GSD processes.
• Handle Governance Call – monthly calls with CFO/Controllers and Country Managers.
• Understand and maintain expert level knowledge of business and processes related to non-MRP purchasing, shopping cart creation, establishment of purchase orders, vendor master data managements and AP processes.
• Troubleshoot issues with shopping carts, purchase orders and vendor master data.
• Subject matter expert on P2P processes with deep understanding of how
the accounting is implemented and automated in SAP, together with all
interdependencies with SAP sub-ledgers and other enablers.
• Ensure P2P process flows, SOPs and job aids are kept up to date.
• Ensure internal controls are maintained in compliance with corporate
policies and all procurements SOX controls are executed effectively.
• Process manual payment with high level of accuracy and complete on a
timely manner.
• Provide Tier 2 support for P2P escalations and BPO payment activities.
• Couching team member on operation issues.
• Escalate BPO performance issue to management on a timely manner.
• Perform bank reconciliation (EBS) on a timely manner.
• Attend to P2P aged item and escalate to respective business users on a
timely manner.
• Understand and maintain expert level knowledge of business and
processes related to non-MRP purchasing, shopping cart creation,
establishment of purchase orders, vendor master data management and
AP processes.
• Troubleshoot issues with Citidirect and disbursement activities.
• Subject matter expert on P2P processes with deep understanding of how
the accounting is implemented and automated in SAP, together with all
interdependencies with SAP sub-ledgers and other enablers.
• Strong knowledge on overall P2P Global Service Design.
• Ensure P2P process flows, SOPs and job aids are kept up to date.
• Ensure internal controls are maintained in compliance with corporate
policies and all SOX controls are executed effectively.
• Prepare training material and provide training to P2P team members, BPO employees & Affiliate end users on P2P processes.
• Prepare and analyze daily P2P work item metrics and monitor exceptions impacting such metrics to ensure P2P team performance is meeting predefined SLA and KPI.
• Provide guidance to tem members and GSD processes.
• Handle Governance Call – monthly calls with CFO/Controllers and Country Managers.
• Understand and maintain expert level knowledge of business and processes related to non-MRP purchasing, shopping cart creation, establishment of purchase orders, vendor master data managements and AP processes.
• Troubleshoot issues with shopping carts, purchase orders and vendor master data.
• Subject matter expert on P2P processes with deep understanding of how
the accounting is implemented and automated in SAP, together with all
interdependencies with SAP sub-ledgers and other enablers.
• Ensure P2P process flows, SOPs and job aids are kept up to date.
• Ensure internal controls are maintained in compliance with corporate
policies and all procurements SOX controls are executed effectively.
Attend and reply emails under group mailbox.
Perform Order Block release.
Analyse and escalate order block on time.
Perform Credit assessment (ad hoc, quarterly and annual basis).
Assist in collection enquiries.
Provide invoice details for timely cash application daily if any.
Approve credit limit as per delegated Approval Authorities.
Manage daily I3 collection call from internal and external customer.
Follow up overdue invoices with customers.
Handling dispute cases.
Perform reconciliation of Accounts.
Review Credit Governance report.
Prepare and review monthly AR report.
Perform Operational Control Reports & SOx Reports.
Prepare and review quarterly credit committee report.
Provide training to team member and Affiliates on how to run report
using SAP, efficiency process improvement, view/print invoice,
statements, aging report etc.
Attend FSCM L3 sub-calls on fortnightly basis i.e BP Usage & Automation
Calls.
Act as SME/ power user for FSCM Process and SAP related matter.
Perform ad hoc task/Project assigned by manager from time to time.
Special project work as it is identified.
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