||1)To support the day-to-day operations of Human Resources and Administration function and report directly to HR/Admin Manager
2)Maintain and up-date HR records
3)Perform other ad-hoc tasks, if required
4)Checking and control medical & insurance claim as well as workers daily attendance, OT and leave application. Email daily workers attendance to each department HOD
5)To provide administration support in all human resources tasks, which including recruitment & staffing, compensation & benefits, training, labour relations and etc.
6)Process documentation and prepare reports relating to personnel activities such as letter preparation
7)Assist in recruitment process such as preparing recruitment advertisement, facilitate in the scheduling of interviews, administering applicants’ documents.
8)Coordinate the arrival of new employees,
9)Preparation document for newly join staff and keep track probationer confirmation due date.
10)Assist in flight ticket reservation, hotel reservation, car rental, looking for supplier for company benefits, handle and keep track company vehicle service maintenance.
11)Provide secretarial support such as making appointments, travelling arrangements as well as related activities.
12)Control pantry stock and company stock too to ensure there is always adequate stock
13)Monitor cleaners attendance, jobs and activities
14)Liaise with despatch when necessary especially on letter delivery, trade license, vehicle roadtax and puspakom
15)Preparing pre-payroll data. (OT, claims, allowance, etc)
16)Checking and verifying all document include invoices before distribute to other department
17)Control, update, prepare and maintain all the leasing agreements between company and all related vendors and suppliers
18)Key person to manage all vendor and renewal from office cleaning,pest control, building management office, fire extinguisher licence renewal, company vehicle license , contract , stationary and etc.