JOB DETAILS

JOB DETAILJob Details

・To support for 2 Locations : Penang Office and Singapore Office

Administration (for Two Offices)

1 Administrate company's facilities, such as rented apartments, mobile phones, company's cars, water dispenser and
other office equipment.

2 Flight booking, hotel reservation, and other travelling matters.

3 Purchases office equipment, stationeries and pantry items.

4 Sourcing, reviewing and negotiating with vendors on quotation, prices, delivery schedule and terms and conditions

5 Handling all invoices, payments, and other accounting matters for two locations with the Singapore and Penang Finance teams

6 Prepare letters and documents such as RINGI, PO, and IPO/PRF as needed in accordance with the terms and conditions of the 2 offices.

7 Office reception, receiving incoming call, in charge of postage matters.

8 Insurance Matters– Assists in communication with Insurance company on all company insurance related matter like
renewal or fire, burglary, accident, equipment claim, travel claim, Medical claim due to injury at work, renewal etc.

9 Assets control – Assists in assets labelling, yearly stock check, documentation of purchase and disposal of company general assets.

10 Assists in maintaining of administrative related legal document, renewal service contract and filing.

11 Fingerprint registration for office door access system and all office keys control.

12 Liaise with building management on all matters relating to upkeep of office premises.

13 Coordination of company functions (e.g. company dinner, family day ,Yearly engineering team meeting)


Other and Miscellaneous

1 Supervisory of outsourced company cleaner.

2 Performs special projects and miscellaneous duties assigned by the Management.

3 Logistic arrangement / booking of restaurant and golf club facilities assigned by management.

4 In-charge of company D&D, drafting speech script, drafting meeting minute, etc.

5 Support HR matter if necessary (Penang Office and Singapore Office)

*The ad-hoc duty is not limited to example listed

REQUIRED WORK EXPERIENCERequired

✓1Recognized bachelor’s degree or diploma in Business Administration or relevant

✓At least three years of experience in admin position.

✓Able to handle job stress and work pressure from varying demands on one’s time; able to manage multiple work projects

✓ Good communication and negotiation skills

✓ Personality: Enthusiastic and helpful, friendly

✓Independent, good team player and committed to work


✓Language English & Chinese (need to handle Singapore Office)