JOB DETAILS

JOB DETAILJob Details

①Comprehensive human resources management and organizational operation
②Management of personal information for all employees
③Payroll calculation, submission of payment data for various allowances, insurance, and welfare benefits, and comprehensive management
④Healthy operation and management of the entire company organization based on labor laws
⑤Responding to inquiries from employees and various government agencies
⑥Creation and updating of work regulations and various rules
⑦Establishment of salary tables and career advancement plans (based on the parent company's tools)
⑧Contact point for handling various insurance, labor accidents, incidents, and troubles at stores and the headquarters
⑨Establishment of management tools and management flows, and optimization of role allocation
⑩Development and management of subordinate personnel (initially absent)
⑪Establishment of a payroll system in Malaysia

→ Establishment and management of house rules: Taking on the role of internal ethics committee chairman for rules regarding attendance, breaks, dress code, waste disposal, etc.
→ Management of office supplies and equipment: Negotiation, ordering, delivery, and maintenance management of items used throughout the office, such as multifunction devices, office supplies, and business cards. *Requires ledger management
→ Overall office management: Handling of equipment issues, breakdowns, troubles, maintenance, and communication with landlords, etc.
→ Reception and telephone response: Handling of visitors and clients coming to the office, as well as responses to calls to the main telephone line
→ Preparation and setup for various meetings: Arrangement of seating, preparation of materials, setup of projectors and communication environments, etc., for various meetings
→ Handling of congratulations and condolences: Comprehensive handling of incidents such as employee bereavements, including processing within company regulations and associated allowances
→ Visa management: Comprehensive handling of necessary visas and residence permits, mainly for expatriates
→ Company housing management: Comprehensive handling of tasks such as selection of housing for expatriates, negotiations/contracts with property owners, and move-in support
→ Insurance management: Comprehensive management of various insurance contracts for stores, offices, and overseas business trips
→ Employee management: Input and management of employee personnel information using the HR management system (to be handed over to the HR department)
→ Mail management: Sorting and management of items delivered to the company


①　人事の総合マネジメント、組織運営
②　全従業員の個人情報管理
③　給与計算、各手当、各種保険、福利厚生面等の支払いデータ提出と総合管理
④　労働法に基づいた会社組織全体の健全な運営と管理
⑤　従業員や各政府機関からの問い合わせに対しての応対
⑥　就業規則、各種規程関連の製作・更新
⑦　給与テーブル、キャリアアッププランの仕組みの構築（親会社のツールをベースにしながら）
⑧　店舗や本社の各種保険、労災、事故、トラブル等の対応窓口
⑨　管理ツール・管理フローの確立・役割分担の最適化の実施
⑩　部下となる人材の育成と管理　※当初は不在
⑪　マレーシアの給与システムの構築

→ハウスルールの制定管理：出退勤、休憩、身嗜みルール～ゴミ処理ルール等、社内の風紀委員長としての役割を担う
　→オフィス使用備品や機材の管理：複合機、事務用品、名刺等のオフィス全般で使用するモノの商談/発注/納品/維持管理を実施する。※要台帳管理
　→オフィス全般の管理：設備面の不備、故障、トラブル、メンテナンス、等の対応を実施、または家主様とのコミニュケーション等も実施する
　→来賓対応、電話対応：オフィスへ訪問するお取引先様や客人の対応、または代表電話への対応を実施する
　→各会議体での準備設営：各会議においての配置セット、資料準備、プロジェクター・通信環境等の準備設営を実施する
　→慶弔対応：社内従業員の不幸事等が発生した際の総合処理窓口、社内規定内での手当等も含み総合的に対応を実施する
　→VISA管理：主に駐在員向けの対応となるが、必要なVISAや居留証等の取得作業を総合的に実施する
　→社宅管理：主に駐在員向けの対応となるが、入居先の選定に始まり、物件オーナー様との商談/契約/入居サポート等を総合的に実施する
　→保険管理：店舗、オフィス、国外出張等の各種保険契約を総合的に実施する
　→従業員管理：人事管理システムを用いて従業員の人事情報入力・管理を実施する（人事に引継ぎ予定）
→郵便物管理：会社に到着した物品等の仕分けや管理を実施する

REQUIRED WORK EXPERIENCERequired

・Bachelor’s degree or higher (preferably in Human Resources Management, Business Administration, Law, or related fields).
・Over 5-10 years of experience in human resources.
・Over 3 years of management experience.
・Business-level proficiency in English.
・Business-level proficiency in Japanese preferred.

✓大卒以上（人事管理、経営学、法学など関連分野の専攻が望ましい）
✓人事業務経験が5-10年以上
✓英語：ビジネスレベル
✓日本語：ビジネスレベル優遇