JOB DETAILS

JOB DETAILJob Details

・Organize and support Corporate Governance job with instruction of Directors Taking the communication with Japan office related to the Corporate Governance when necessary

・Plan and proceed the IT utilization among the company together with Management

・Communicate with IT department and related department to proceed any IT related project

・Manage Corporate Support Team to proceed overall back-office job

・Excellent communication skill and proactive attitude to maintain the healthy relationship among employees

・Excellent organizing and tidy up skill to handle documentation and schedule for the company

・Manage and/or improve KL office facilities, infrastructure, conditions, and office security

・Manage and/or improve the condition of the office condition and operation

・Understand on the Japanese company culture (not required for the actual experience, but attitude to willing to understand is important)

・Manage and lead the career development of the subordinate

・Able to discuss and propose about the organization structure and staffs career development plan

◇Job function and responsibility upon current position JD

Attend on the meeting between Japan related to the Corporate Government and co-work with Directors to implement

Plan and propose the idea to upgrade the company operation including the usage of IT

Plan and propose the idea to upgrade the security including the usage of IT

Support Analyzing and updating of the overall company regulation and policy with Director

Collaborate and communicate with company secretariat in all business-related matter arising from the operations need forms

Support Expatriate in work permit application and certain level of basic personal life-style support

Support and arrange hiring procedure to ensure a sufficient manpower in the Sales office through the communication with other staffs in the Sales office.

Monitor and arrange the onboard program for new employees (ID, PC, E-mail address, Name Card, etc.) to ensure a smooth and pleasant hiring process.

Manage and monitor the Reporting job of the attendance and OT matters i.e. scan and email leave forms, MC & OT to HQ to enable accurate salary calculation.

Coordinate & organize all related forms which include leave forms, staff token & PR

Communicate and execute newly established policies as the support of HRGA and/or Directors and navigate KL office staff (Including merchandisers) towards the direction of the policies

Understand the Sales office situation, and proposing the upgrade of the policies, events, office set up, and etc., through the discussion with Superior and MLK office for the overall improvement

Monitor and implement the idea to provide good hospitality to visitors and clients to help promote a positive image of the company Oversee

Support Sales team and Directors on traveling arrangement (Visa, Flight, Stay, Logistic, Allowance, etc.)

Co-ordinate and arrange training for Sales Teams with HQ to enable employees are equipped with appropriate knowledge and skill.

Act as Safety and Health representative for Sales Team in the SHE Committee to enable safety and health issue of the employee are assured.

Complete necessary documents and license to maintain office operation

Discuss and propose for the upgrading company organization structure and staffs' career development plan

Monitor and manage Company related assets been used properly and efficiently (e.g. Office facilities, Company Car, Company TnG card, Credit card, Petro Card, etc.)

REQUIRED WORK EXPERIENCERequired

✓Excellent oral and written communication skills in English, Malay and Japanese; proficiency in other foreign language will be an added advantage

✓Communication skills in order to establish friendly relationship

✓Computer literacy with Microsoft Power Point, Word, and Excel.

✓Possess excellent interpersonal and communication skills and able to foster teamwork

✓Better to have the experience of Secretary business and/or Project Management business

✓bachelor's degree