JOB DETAILS

JOB DETAILJob Details

• Plan, coordinate & ensure the MDs schedule is followed & respected; act in a ‘gatekeeper’ capacity, creating win-win situations for direct access to the MDs time.

• Fielding phone calls for MDs in their absence and taking messages.

• Filter general information, queries, phone calls and invitations to the MDs by redirecting or taking forward such contact as appropriate.

• Set up of meeting files, scheduling and calendaring meetings, set meeting agendas, setting location, time and appropriate duration of meetings; identifying, inviting and confirming participants, facility arrangements of meetings where required.

• Greet visitors of various levels and determine whether they should be given access to
specific individuals.

• Prioritize and follow up on incoming issues and concerns addressed to the MDs, including those of a sensitive or confidential nature. Consult with MDs in determining the appropriate course of action, referral, and response.

• Managing the MDs office with appropriate documentation, organization and a high-quality office filling system.

• Preparing travel arrangements, including visas/flights/travel/accommodation.

• Managing claims submission for MDs.

• Organize arrangements for payment of personal bills for MDs.

• Maintain a professional, respectful and positive work relationship amongst other departments in the organization.

• To do any other projects, assignments and tasks assigned by the Management from time to
time.

REQUIRED WORK EXPERIENCERequired

✓ Has experiences in corporate secretarial

✓ Must have knowledge in accounting

✓ Able to work on weekends and Public Holidays if required

✓ Multi-tasking

✓ Technology savvy

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