JOB DETAILS

JOB DETAILJob Details

Administration Department
Handles Full set of accounting functions and transactions of the company and financial report. Provides related administrative support to Management.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

1. Manages check payments and deposit procedures. This includes: preparing check payment vouchers and issuing checks; writing out check deposit slips; and updating bank balances and withholding tax.

2. Manages petty cash records. This includes: keeping track of petty cash payments and receipts; and drawing out cash from the bank for petty cash payments.

3. Monitors the company’s monetary situation and requirements.

4. Takes charge of the Accounts Payable. This includes: processing payment of bills from providers and vendors; updating unpaid bills into a weekly cash flow report.

5. Handles the Accounts Receivable. This includes: updating monthly billing summary list at the end of the month; updating individual debtor’s accounts for invoices billed and payments received from debtors on a monthly basis.

6. Prepares month-end and year-end accounts reporting. This includes: updating all entries for all payments, receipts and bills received for the month; updating Journal entries; performing bank reconciliation; printing all accounting reports from the General Ledger and Accounts Payable Package; preparing Balance Sheet schedules; preparing expenses/income schedules for transactions in the year for the financial year; and preparing fixed assets schedules.

7. Prepares , debit notes and credit notes. This includes: typing and printing of debit notes and credit notes; making photocopies of debit notes and credit notes typed and all supporting documents; and updating case management log for invoices, debit notes and credit notes typed and paid

8. Liaise with the bank, auditor, tax agent, corporate secretary, government departments, Insurance, IT related etc.

9. Performs any other related duties as assigned by immediate supervisor.

JOB SCOPE
Account Receivable

1) Data entry for payment receive

2) Issue CN & DN & Contra Note

3) Debts collection thru phone and email (local & overseas)

4) Email & mail statement to overseas & local customer (before 10th every month)

5) Document filling

6) Update new customer information

Account Payable
1) Data entry for Purchase Invoice and counter check supplier pricing.

2) Preparing payment for supplier, petty cash & staff claim (Issue cheque or remittance)

3) Document filling

General Ledger
1) Data entry for GL

2) Checking GST transaction before submission (including to claim refund for the GST)

3) Follow up with forwarder for the K1 form for submission ATS every month before 10th.

4) Update the currency weekly on system (Unrealized on foreign exchange)

5) Prepare sales commission for the sales representative

6) Update bank reconciliation monthly

7) Checking stock balance with warehouse monthly

8) Prepare TB, PL & BS monthly report by deadline

9) Manage company cash flow, exchange and international trade

Others
1) HR matters submission to government

2) Admin job like repair office equipment, buy refreshment, cheque deposit, go to custom office & etc.

3) Handle the autocount system if have any update or facing any problem (including server problem)

4) Arrange office boy collect document and submission

5) Handle some work assign by Managing Director

6) International Trade

7) Handling Foreign Currency

REQUIRED WORK EXPERIENCERequired

Age 25-40

1. SPM or diploma with at least 3 credits.

2. LCCI Higher Book-keeping Certificate as minimum professional qualification.

3. Strong mathematical aptitude.

4. Ability to keep full sets of accounts up to Balance Sheet.

5. Familiarity with computerized accounting packages.

6. Computer literate; can use the office software such as MS Words, Excel, Access, etc.

7. Previous experience in administrative and accounting functions.