JOB DETAILS

JOB DETAILJob Details

・ In charge of Malaysia customers' order processing

・ To check if there is any price discrepancy with purchase orders received from customers against price list / quotation before issuing of invoices.

operate a range of office machines such as photocopies and faxes, computers and printer.

survey, negotiating and issue purchase order for office and production requisition eg. tooling, packaging, material, refreshment, stationary etc.

Update Vendor & customer list

Update Vendor & Customer price List

Support Customer Service duties and administrative work.

To update customer price list

To prepare and release invoices, delivery Order, credit Notes, Debit notes, collection note with authorized signatory.

to prepare and issue documents for shipment (shipment introduction)

To issue slitting job sheets for all Malaysia customers

to prepare courier documentations for samples & proforma invoices to customers.

To liaise with sales & warehouse department to ensure that all materials are delivered on time.

to check sufficient stock available for invoice conversion in LSP inventory system.

to check all delivery documentations, ensure with customer acknowledgement.

To take orders from customer through telephone when necessary

To consolidate and sort monthly invoices on rotation basis to accounts department

To check payment received paid against LKL invoice, followed by submission to accounts department for their recording and posting

To print, fax, and mail customers, monthly statement of accounts

To file invoices & DO

To ensure neat and tidy filling for all documents at all times for easy reference.

To prepare monthly inventory summary list and year-end inventory list.

To check that inventory systems run smoothly.

Able to prepare Tax and custom documents submission.

Dispatch outgoing mail: courier services, normal mailing.

Answer office phone calls and attend to visitors.

Assist other staff with their enquiries.

REQUIRED WORK EXPERIENCERequired

✓Diploma in Administration.

✓Preferably at least 3 years' experience and above in Sales Admin & General Admin

✓Experience in Shipment Documents

✓ Experience in invoices preparing and DO.

✓Prior experience preparing customs and shipping documents preferred.

✓experience in manufacturing (Not obligation)