JOB DETAILS

JOB DETAILJob Details

・Report to the General Manager (GM), to provide secretarial support including organizing and managing GM’s calendar and appointment. To arrange and coordinate internal and external business meetings and social events.

・Assist in the General Manager’s corporate and business-related activities, projects which include record keeping, coordination, scheduling, liaison, research and analysis.

・Draft and vet various contracts, agreements, letters and other legal documentation (if applicable).

・Acting as a first point of contact; handle daily incoming and outgoing communications, email notifications and instant messaging

・Handle and arrange travel arrangements such as passport renewal, flight and hotel booking, and visa application for General Manager.

・Screen all documents before GM’s approval

・Liaison with departmental HODs for report submission

・Attend divisional meetings in the absence of the General Manager.

・To facilitate meetings and presentations to share ideas and findings, effectively communicating insights and plans to cross-functional team members and management.

・To record critical information from meetings with various stakeholders and produce useful reports.

・Work closely with internal departments and with all levels of stakeholders to achieve greater operational efficiency and to facilitate effective communication.

・Manage private bankers on personal fund transfer and personal expenses arrangements.

・To prioritize initiatives based on business needs and requirements.

・Must be able to work in fast fast-paced environment and maintain a high degree of confidentiality.

・Perform other ad-hoc jobs and responsibilities assigned by the General Manager.

REQUIRED WORK EXPERIENCERequired

✓Minimum 1-3 years of working experience in a personal assistant capacity.

✓Minimum qualification of Bachelor's Degree in Hospitality or customer service or any related fields.

✓Fluent in English, Chinese and Bahasa Malaysia verbal and written communication.

✓Resourceful and excellent communication skills at all levels in a professional manner, internally and externally.

✓Meticulous and capable of delivering accurate and timely information.

✓Proficient in Microsoft Office applications.

✓Fresh graduates are welcomed

✓Possess own transport and D license.