JOB DETAILS

JOB DETAILJob Details

In charge of Malaysia customers’ order processing.
2. To check if there is any price discrepancy with purchase orders received from
customers against price list / quotation before issuing of invoices.
3. To update customers’ price list.
4. To prepare Invoice, Delivery Order, Credit Note, Debit Note, Collection Note
with authorized signatory.
5. To prepare and issue documents for shipment (Shipment Instruction).
6. To issue slitting job sheets for all Malaysia customers.
7. To prepare courier documentation for samples & Proforma Invoices to customers.
8. To liaise with sales and warehouse department to ensure that all materials are
delivered on time
9. To check sufficient stock available for invoice conversion in LSP inventory
system.
10. To check all delivery documentations, ensure with customer acknowledgement.
11. To take orders from customers through telephone when necessary.
12. To consolidate and sort monthly invoices on rotation basis to accounts department.
13. To check payment received paid against LKL invoice, followed by submission to
accounts department for their recording and posting.
14. To print, fax and mail customers’ monthly statement of accounts.
15. To file invoices.
16. To ensure neat and tidy filing for all documents at all times for easy reference.
17. To prepare monthly inventory summary list and year end inventory list.
18. To check that inventory system runs smoothly
19. ** Able to prepare Tax & Custom documents’ submission
20. Dispatch outgoing mail: courier services, normal mailing.
21. Answer office phone calls and attend to visitors.
22. Assist other staffs with their enquiries.
JOB SPECIFICATION (For Recruitment)
23. Operate a range of office machines such as photocopiers and faxes, computers
and printer.
24. Survey, negotiating and issue purchase order for office and production requisition
eg: tooling, packaging material, refreshment, stationary etc.
25. Update Vendor & Customer list.
26. Update Vendor & Customer Price List.
27. Support Customer Service duties and administrative works.


ADDITIONAL JOB DUTIES:
1. To assist duties of colleagues during staff absence
2. To distribute faxes and incoming mails, answer phone calls
3. To assist in purchase air ticket and hotel booking etc.
4. Others administration duties ad hoc job.

REQUIRED WORK EXPERIENCERequired

✓• Min 2 years working experience in related field

• Prior experience preparing customs and shipping documents preferred.

• Experience in manufacturing environment