JOB DETAILS

JOB DETAILJob Details

A. Purpose
• To assist in assists Managing Director to manage his daily official activities for smooth operations.
• To drive the implementation and responsible for administrative tasks for the Managing Director.

B. Calendar Management
• Manage the Managing Director’s calendar, including scheduling meetings, appointments and travel arrangement.
• Coordinate and prioritize appointment and events to ensure efficient use of the Managing Director’s time.
• To update Managing Director’s calendar and remind him of essential dates and personal schedules.

C. Communication Management
• Acting as a first point of contact; handle daily incoming and outgoing communications, email notifications and instant messaging.
• Draft and prepare correspondence, report, presentation and other documents on behalf of the Managing Director’s.
• Screen all documents before MD’s approval.

D. Meeting Coordination
• Coordinate and schedule meetings, conference, and events including arranging venues, catering and equipment as needed.
• Prepare meeting agendas, materials and presentations and distribute them to participants in advance.
• Attendance meeting as requested by the Managing Director’s, take minutes and follow up action items as needed.
• To record critical information from meetings with various stakeholders and produce useful reports.

E. Travel Arrangement
• Coordinate travel arrangements for the Director, including booking flights, accommodations and ground transportation.
• Prepare travel itineraries, agendas and other necessary documentation for business trips.
• Ensure travel plans are organized, efficient and aligned with the Managing Director’s schedule and preferences.
• Handle and arrange business travel arrangements such as passport renewal, flight and hotel booking, and visa application for Managing Director.

F. Confidentiality and Discretion
• Exercise good judgement when handling sensitive assignments with the highest level of discretion and confidentiality.

G. Mindset, Behaviour and Culture
Implement value interventions, tools, and methodologies in collaboration with the working team to promote and instil a high sense of commitment, ownership, integrity, and loyalty to operational excellence.

H. Leadership and Capability Development
Enhance own competencies and contribute to the development of the working team through coaching, mentoring, feedback and internal successions to ensure internalisation of the right leadership and capabilities in executing the job.

I. Others
To perform other ad-hoc tasks as requested by the immediate superior.

REQUIRED WORK EXPERIENCERequired

✓Bachelor's degree in Business Administration or a related field.

✓Must have at least 2-3 years of working experience

✓Possess strong track records of secretarial and administrative roles

✓Must be ambitious, resourceful, strong initiative and self-organised

✓Possess good interpersonal skills and an excellent attitude to work.

✓Possess good command in written and spoken Bahasa Malaysia, Mandarin and English.

✓Strong attention to detail

✓Proficient in Microsoft Office applications

✓Meticulous and capable of delivering accurate and timely information