JOB DETAILS

JOB DETAILJob Details

1. Company’s car and driver management
• To compile driver’s daily report and prepare driver’s monthly overtime
claim for submission.
• To monitor and arrange for company’s car maintenance, including car
wash, periodical car service and car repairs.
• To coordinate drivers and cars arrangements between expatriates and for
guests from Japan/other countries.
2. Logistics and travel arrangement
• To arrange flight booking and hotel reservation for expatriates and staff for
their business trips.
• To arrange for meeting room, office access cards and restaurant & golf
reservations for guests.
• To get quotation and make arrangement for replacement drivers or
limousine services for guests from Japan/other countries.
3. Office administration
• Processing staff claims and reimbursement.
• Assisting in office invoices processing and issue of purchase orders.
• To assist in administering office utilities, fixed assets, and office facilities.
• To answer phone calls and attend to visitors.
4. IT support
• Monitor and manage copier machine.
• To coordinate with IT vendors on IT management
5. Other Administrative Work:
• Assist in the arrangements of company events
• Filing of documents and update & maintaining the filing system
• Any other administrative work assigned by supervisor

REQUIRED WORK EXPERIENCERequired

Qualifications: Diploma in Business Administration, or Private Secretarial Course
Experience: Minimum 2-3 years’ experience as an Administrative Assistant or Personal
Assistant
Skills:
• Knowledge of office management systems and procedures
• Experience in travel & logistics arrangements
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, & Microsoft 365
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-tas