JOB DETAILS

JOB DETAILJob Details

1. Main Duty

To perform secretarial work by providing the Managing Director (MD) with day to day administrative support such as:-

• Maintaining MD's calendar, appointment, travelling schedules

• Check and monitor MD's schedule for availability meetings/ appointments/ business trip as and when requested by other divisions

• Attend to MD's request for travel arrangements/appointment/bookings etc.

• Screen and attend to MD's incoming calls, if any before putting through to him

• Convey, co-ordinate and follow-up on instruction given by MD to staff and ensure that all communications to/from other parties are managed promptly and professionally

• Handle and manage all documents arranged by other divisions for MD's signature

• Collect and manage mails by Courier from Japan HQ for distribution to the respective Japanese members, if any

• Manage MD's driver schedule

• Attend and prepare minutes of meeting for Management Committee Meeting.

• Initiate to handle any other matters related to Company's operation that deemed necessary as and when requested.

REQUIRED WORK EXPERIENCERequired

• Candidate must possess at least Bachelor Degree in Office Management/Business Administration or equivalent.

• Minimum five (5) years of working experience in the related field is required for this position.

• Possess excellent interpersonal and communications skills

• Able to speak fluently and write well in English and preferable Japanese speaking

• Good initiative, well organized, meticulous and able to work independently.

• Familiar with MS office, especially Word, Excel & Power Point.

• Have great Passion and Challenge spirit, strong inter-personal skills, high self-initiative, positive mindset and attentive to details.

• Honest, sincere personality and respect diversity of people.

• Self-discipline, able to work independently or in team and under pressure with minimum supervision.

• Possess own transport and willing to travel outstation.

• Presentable