JOB DETAILS

JOB DETAILJob Details

The main duties include:

★Office Administrative

• Attendance card system & monitoring.
• Dealing with cleaning company / cleaner arrangement

• Prepare MYS PH calendar, to do survey on % cu working in Public Holiday.

• Manage office letter box. Incoming guest/visitor

• Safekeeping of company access card, wood door key, glass door key, company credit card, company safe & etc.
• Liaise with management office on building (work permit, air con extension & others issue related with management office) and parking related matters (Secure Parking)

• Assist to update seating arrangement, telephone directory & extension number.

• Handle company upgrade environment / renovation / move of office / 5S concept

• Dealing with PJ office rental owner & Penang shared office.


★ Staff Administrative

• Preparation for newcomer (name card & chop), introduction & assisting on staff handover.

• Manage hotel, flight/car rental booking.

• Handle daily transport for indoor staff (monthly).

• Arrangement for get well basket, condolences flower, wreath, farewell flower for staff work more than 3years.

• Manage Shell Card and credit limit

• Company Phone line- Digi

• Handle company event such as company dinner, meeting, birthday & etc.

★ Documentation

• Liaise with Legal team on all agreement (CU requested company forms/company stamp/ MD
signature & documentation of legal documents)

• Manage company business license with MBPJ

• Coordinate with Courier company (GDEX, FEDEX, DHL, Nippon) on all related courier matters / call for pick up / keep stock for courier flyer / storage of audit document / mover for expatriate/achieve documents

★ Purchasing

• Manage office supplies stationeries, printing, office lighting, office cleanliness (first aid kit / safety equipment / test kit distribution).

• Manage office pantry supplies (monthly once)

• Manage birthday gift for staff & premium gift to customer record.

• Dealing with water dispenser vendor / water dispenser bottle deliver arrangement.

★ Finance related

• Compile bills and invoices received for concur submission (TM, TIME, DIGI, TNB, FUJIFILM COPIER, Office Rental, Shared office Rental, Hotel, Car rental, stationery, Secure Parking, Company Credit Card & others related to Admin)

• Consolidate and update Petty Cash payments.


★MD Related matters

• Manage MD car rental (keep track on mileage, inspection, car service, road tax, renewal / terminate car rental)

• Ad-hoc personal matters assign by MD

★ Assist in any other ad-hoc assignment.

REQUIRED WORK EXPERIENCERequired

• At least Diploma in Business Administration or its equivalent

• At least 2 years in office administrative position

• Able to speak English, Mandarin and Bahasa Malaysia

• Able to write in English and Bahasa Malaysia

• Basic SharePoint exposure is preferable

• Possess strong communication skill and multi-tasking skills

• Able to interact and work with people at all levels

• Working Hours: Monday-Friday, 9am to 6pm