JOB DETAILS

JOB DETAILJob Details

HEB
Company Secretarial

・Provide advice and guidance to the Board of HEB and Board Committees on regulatory requirements of Bursa Malaysia, SC, CCM and pursuant to the MCCG as well as HEB's corporate governance documents

・Drafting/Submitting the relevant announcements in relation to the project undertaken by the Company and the Group to Bursa Malaysia

・Ensure compliance of corporate bodies with Companies Act 2016 ("CA2016"), Bursa Malaysia Listing Requirements ("BMLR") and other statutory and non-statutory requirements

・Drafting all compliance / regulated reports to be included within the Annual Report and the CG Report e.g Board of Directors' Profile, Corporate Structure, Corporate Information, Senior Management Profile, Corporate Governance overview Statement, ARMC Report, Analysis of Shareholding/Warrant holdings, Notice of AGM together with Proxy Form

・Review and proof-read e-notification and administrative guide for AGM and EGM

・Preparing preliminary draft of Circular/Statement to shareholders e.g. Circular in relation to proposed variation of IPO.

・Maintain and updating secretarial records of Register of Directors' Shareholding and Substantial Shareholders

・CTC Statutory and Non-Statutory Documents as well as photocopying the secretarial documents for the Group

・Drafting notices for Board, Board Committee and EXCO meetings, as well as taking the lead in the compilation and circulation of all meeting papers

・Drafting minutes of Board and Board Committee meetings, and EXCO meetings

・Drafting resolutions in compliance with the Companies Act 2016

・Prepare Chairman's Script for general meetings (AGM/EGM)

・Liaise with Share registrar in relation to Records of Depositors

・Liaise with External Company Secretary in relation with Secretarial Advisory and Statutory Compliance.

・Review Annual Return prepared by External Secretary and liaise with Finance Department for the necessary input (amount of indebtedness and etc)

・Preparing/Reviewing draft Semi Annual Return and assist to compile all the relevant information by the relevant parties (Tricor. Finance Department and Directors)

・Review and cross check draft Minutes Representation Letter with Company's Secretarial Records.

・Safe keeping the Group Secretarial Records.

Internal Audit

・Liaise with external Internal Auditor for the preparation and finalization of the Internal Audit Plan

・Discuss with Management (Pn Azlina and Prem) to finalise the Internal Audit Plan prior to presentation to ARMC

・Act as the main contact person to coordinate the conduct of each Internal Audit across the Group

HSSME & HSSI

・Preparing/drafting the documents e.g. update of Directors' information for Electronic Filing with CCM

・Drafting Annual Return based on Company's Anniversary and to compile all the relevant information such as amount of indebtedness, tax number before submitting the same to ССМ

・Maintaining/updating the Register of BO/ Register Book / Minutes Book and other secretarial documents

・Preparing/drafting the minutes representation letter

・Compile and Submit to CCM an audited financial statement

・CTC Statutory and Non-Statutory Documents as well as photocopying the secretarial documents for the Group

・Drafting directors' resolutions and members' resolutions and other relevant documents before circulating the same for signature.

・Monitor the disclosure of Beneficial Ownership of the Company.

Other companies within the group

・Preparing/drafting Minutes of Meeting

・Review draft notice of Meetings for the quarterly meeting

・Review draft annual return and compile inforrnation received by finance department before forwarding the same to Boardroom for submission

・Assist to update the Company's Secretarial Records.

SMHB & SHMBEV

・Assisting in reviewing secretarial documents e g draft resolution(s)

Victech Solution

・Assist to review draft Annual Return and to collect the relevant information from finance before forwarding the same to Susan/Tan Sri for approval

・Assist to check /review secretarial documents

・Assist to review draft solutions prepared hy External Company Secretary

REQUIRED WORK EXPERIENCERequired

✓Any Degree is accepted. (Secretarial certifications preferred)

✓At least 5 years of experience in Secretarial work

✓ Well-versed with the provisions of Companies Act 2016, Listing Requirements of Bursa Malaysia Securities Berhad and other relevant laws and regulations

✓Able to work independently with minimum supervision and guidance.